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Personal bookmarks
Personal bookmarks sharing
Group bookmarks
Folders and subfolders
RSS access


Personal bookmarks

  1. Add a bookmark [top]
    Go to a folder and click on Add a bookmark in the left part of the screen. Enter a name, an URL (Web, FTP, etc.) and a description (optional).

    For web addresses your may enter "www.site.com", the system will automatically add http://.

    Once created, click on the address of the bookmark (and not on its name) to open its destination in another window.

  2. Edit a bookmark [top]
    Click on the bookmark name and then on Edit. You can also select Edit in the Actions menu associated to the bookmark.
  3. Delete a bookmark [top]
    Click on the trash () next to the bookmark you want to delete.

Personal bookmarks sharing

  1. Default access rights [top]
    • View bookmarks: yourself (can be changed).
    • Edit bookmarks: yourself (can be changed).
    • Add bookmarks: yourself (can be changed).
    • Delete bookmarks: yourself (can be changed).
  2. Allow someone to view a bookmark [top]
    You must first allow the person to view the folder containing the bookmark: to do so, click on Access next to the folder name (the root folder name is your own name) and tick the boxes in the View folder column. Note: if the folder is contained into other folders (root folder included), these folders have to be visible as well! At this point, only the folder is visible: no content inside it is visible.

    Then click on Actions next to the bookmark and choose Access. Tick the boxes in the View bookmark column.

  3. Allow someone to edit a bookmark [top]
    In the Actions menu of the bookmark, click on Access and tick the boxes in the Edit bookmark column.
  4. Allow someone to add bookmarks [top]
    Click on Access next to the folder name and tick the boxes in the Add bookmarks column.

    Note: Ticked persons are also allowed to create subfolders and add bookmarks in these.

    Note: Each folder has its own access rights. You can easily apply the same rights to all subfolders by ticking Apply this setting to all subfolders of. Be aware that if you edit the main folder rights later on, you'll have to apply to all subfolders again.

  5. Allow someone to delete bookmarks [top]
    Note: This right applies to all visible bookmarks and subfolders in the current folder: don't give it to anyone.

    Click on Access next to the folder name and tick the boxes in the Delete bookmarks column.

    Note: Each folder has its own access rights. You can easily apply the same rights to all subfolders by ticking Apply this setting to all subfolders of. Be aware that if you edit the main folder rights later on, you'll have to apply to all subfolders again.

Group bookmarks

  1. Access to the group bookmarks [top]
    Select the group name in the second pull-down menu (the default value is "Private") or click on View in the menu bar and then on "Group Nameofthegroup".
  2. Default access rights [top]
    • View bookmarks: all group members (can be changed).
    • Edit a bookmark: notes creator (can be changed).
    • Add bookmarks: group administrator (can be changed).
    • Delete bookmarks: group administrator (can be changed).

    Note: in the group environment, all folders can always be viewed by all members (cannot be changed). This does not mean that all bookmarks can always be viewed by all members: each bookmark has its own access rights.

  3. Add a group bookmark [top]
    You can:
    • Add a new bookmark directly into the group
      Go to the group bookmarks and create a new bookmark (as you usually do in your private environment). If you leave the group, you will not be able to access this data anymore.
    • Share one of your private bookmarks with the group
      Select Share with groups in the Actions menu of the bookmark. Then select the groups you want to share the bookmarks with.
      This action creates a copy of the bookmark in the group: if you leave the group, you and group members will still be able to access this data.
  4. Share a private bookmark with a group [top]
    Note: To use this feature, the group administrator must have allowed you to add bookmarks in the group bookmarks root folder (first level folder).

    If the bookmark is aleady in your private bookmarks, you can share it with the group. Go to your private bookmarks and select Share with groups in the Actions menu of the bookmark. Then tick the group name. If the box cannot be ticked, that means that the group administrator has not allowed you to add bookmarks in the group bookmarks root folder.

    The bookmark appears in the group bookmarks root folder. You can then move it to another folder (provided you are allowed to add bookmarks in the destination folder).

  5. Hide a bookmark to a member [top]
    When a bookmark is added in the group bookmarks, it can be viewed by all members. To hide it to one or more members, click on Access in the Actions menu, untick the box labelled All members of and then untick the group member(s) in the View bookmark column.
  6. Allow someone to edit a group bookmark [top]
    In the Actions menu of the bookmark, click on Access and tick the boxes in the Edit bookmark column.
  7. Administrators: allow members to add bookmarks [top]
    Click on Access next to the folder name and tick the boxes in the Add bookmarks column.

    Note: Ticked persons are also allowed to create subfolders and add bookmarks in these.

    Note: Each folder has its own access rights. You can easily apply the same rights to all subfolders by ticking Apply this setting to all subfolders of. Be aware that if you edit the main folder rights later on, you'll have to apply to all subfolders again.

  8. Administrators: allow members to delete bookmarks [top]
    Note: This right applies to all bookmarks and subfolders in the current folder: don't give it to anyone.

    Click on Access next to the folder name and tick the boxes in the Delete bookmarks column.

    Note: Each folder has its own access rights. You can easily apply the same rights to all subfolders by ticking Apply this setting to all subfolders of. Be aware that if you edit the main folder rights later on, you'll have to apply to all subfolders again.

Folders and subfolders

  1. Create a folder or a subfolder [top]
    Select a level in the folders hierarchy and click on New folder in the right part of your screen.
  2. Rename a folder [top]
    Go to the folder (by clicking on its name in the left part of the screen) and then click on Rename in the right part of the screen.
  3. Delete a folder [top]
    Go to the folder (by clicking on its name in the left part of the screen) and then click on Delete in the right part of the screen.

RSS access

  1. Features [top]
    RSS allows to gather several Websites (newspapers, blogs, etc.) in a single interface. You subscribe with an RSS reader (a software or a special Website) to an RSS feed, that is a special Web page published by each Website allowing RSS access. This RSS feed usually contains the title and summary of the last 10 published articles, with an hyperlink for each of them leading to the full story on the Website. As the RSS reader automatically refreshes all feeds, you are easily and quickly notified about new stories on all selected Websites.

    In this context, the virtual office offers several feeds: private (your inbox, your agenda, your documents, your bookmarks, etc.) and group (group agenda, group documents, group bookmarks, etc.). These feeds are protected by your usual login and password.

  2. Available feeds [top]
    Each folder in the private and group bookmarks is available as a RSS feed.
  3. Compatible software [top]
    All RSS readers that manages authentication (feeds with login and password):     Feedreader (Windows), for instance.
  4. Software settings [top]
    1. Go to a folder in your private bookmarks or in a group bookmarks and move the pointer to the image.
    2. Right click on the image and select Copy this link location.
    3. Go to the RSS reader, create a new feed and paste the address.
    4. Enter the virtual office login and password in the RSS reader, and give the feed a name.
    5. Set up the automatic refresh rate in the RSS reader.