General

  1. Features [top]
    The Wiki allows to view and create pages in the virtual office. These pages are so to speak improved Notes: you can control the layout (HTML), create hyperlinks to other pages or to data in the virtual office (currently documents and notes). The Wiki is also used to display messages in the home page (after login), that all users see when they connect.

    Just like most tools, you have a personal Wiki and there is also a Wiki for each group you belong to.

  2. Wiki and Documents [top]
    The Wiki tool is used to view and create pages only: the pages, as HTML files, are stored in the "wiki" folder in the Documents. You can therefore perform some actions on the pages in the Documents tool or in your virtual drive.

Personal Wiki

  1. Add a page with the Wiki [top]
    When you first open the Wiki, the first page is automatically opened in edit mode. This page is called "index.html" and may not be renamed or moved.

    Enter some text in the edit zone. Use the style buttons to format your text if you wish: just as in a word processor, select some text and click on a button. A button bar (similar to a word processing button bar) appears above the body of the message. Move the mouse over each button to get its legend.

    If you wish to use HTML directly, click on the <HTML> button.

    Click on Save below the edit zone to save the page.

  2. Edit a page with the Wiki [top]
    Go to the page and click on Edit in the menubar. Make the edits and click on Save.
  3. Delete a page with the Wiki [top]
    Go to the page and click on Delete in the menubar.

    Note: by deleting a page, you might also delete the only link leading to another page. After deleting a page, check that all your Wiki pages can still be accessed using hyperlinks.

  4. Add a page with the Documents [top]
    Just add a new document in the Wiki folder. The Wiki homepage must be called "index.html". The new document may be added using the Documents (Web) or the virtual drive.

    NB: You must use UTF-8 format for the HTML page. Use UTF-8 compliant software to create it.

    The Wiki page may be created with an HTML editor (Dreamweaver, etc.) or a text editor (Notepad, etc.). If you link from one page to another, make sure to use the following syntax : <a class="WikiReference" href="sw?type=wiki&state=10&WikiPage=PAGE_NAME">. Note that in this syntax the extension (.html) must be removed. If your page is called "test.html", you must use "test" as page name.

  5. Edit a page with the Documents [top]
    Download the page on your computer, make the edits and send the page back with the same name.
  6. Delete a page with the Documents [top]
    Delete the page as you would delete a Document or delete it from the virtual drive.

    Note: by deleting a page, you might also delete the only link leading to another page. After deleting a page, check that all your Wiki pages can still be accessed using hyperlinks.

  7. Go to a page [top]
    Display the list of all pages by clicking on Browse in the menubar. Click on a page to display it (in view mode).
  8. Go back to the homepage [top]
    You can go back to the homepage (index.html) anytime by clicking on Home in the menubar.

Group Wiki

  1. Access to group Wiki [top]
    Select the group name in the context selector, which default value is "Private".
  2. Rights for group Wiki [top]
    Wiki pages are regarded as group documents. Go to the "wiki" folder in group documents and see Documents help.
  3. Access to a page access right [top]
    Select Access rights in the More menu.

Hyperlinks to a page

  1. Create a link [top]
    If a Wiki has several pages, you must link them using hyperlinks. The "Browse" feature is not available for users who don't have the right to edit the Wiki.

    In the Wiki tool, you can easily create a link to another Wiki page. If it does not exist yet, it is automatically created.

    1. Select some text to create the hyperlink.
    2. Click on the button.
    3. Enter the destination page name in the pop-up window. Do not enter the page extension (.html) as it is automatically added. If you enter the extension, the page will be called "page.html.html".
    4. Click on Save to confirm.
    5. Click on the hyperlink to display the new page.
    6. Enter some text.
    7. Click on Save.
  2. Edit a link [top]
    It is not possible to edit a link: you have to delete it and then to create it again.
  3. Delete a link [top]
    Delete the hyperlink text. This action has no effect on the link destination: the destination page is not deleted. But if you delete the only link leading to that page, it will be impossible for users to access it.

Search

  1. Search in all tools [top]
    A search field is displayed in all tools. In the left menu, select All tools. By default, only tour private data will be searched. Select Include group data if you wish to include them. Your choice is saved.
  2. Search in a single tool [top]
    • Simple search
      A search field is displayed in all tools. In the left menu, the current tool is automatically selected, but you can choose another one. Choose whether to include group data. Your choice is saved.
    • Advanced search: most tools have an advanced search, the search criteria being specific to each tool. Select Advanced search in the search field right pull-down menu.
  3. Search field syntax [top]
    • if you enter several words, you will get data that contain all these words. If you enter "OR" between words, you will get data that contain one of the words.
    • The search does make a difference between uppercase and lowercase.
    • You can add a star (*) after at least 4 characters to search on all words starting with these characters.
    Examples:
    • holiday hawaii (equal to holiday AND hawaii) will return data containing holiday and Hawaii.
    • Maui OR hawaii will return data containing Maui or Hawaii.
    • "great holiday" (with the quotation marks) will return data containing the "great holiday" expression.
    • "info*" will return data containing words starting with info (informations, informative, informed, etc.)
    • virus -computer will return data containing the word "virus" but not the word "computer".
    • tag:urgent will return data with the "Urgent" tag.
  4. Results display [top]
    Results are limited to 200 items and are sorted by relevance. This order cannot be changed for now.

    Depending on the tool where the item belongs, different Actions will be available: Open, Open in context/Open in the containing folder, etc.

    If you search in all tools, you can launch the same search in a single tool by selecting it in the search field left pull-down menu.

  5. Recent searches [top]
    The 5 more recent searches can be recalled from the search field right pull-down menu.
 

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